Setting Up Email Signatures

Depending on what email program you use, you will need to follow different steps to set up your email signature. For the purposes of this tutorial we will look at how to set up your signature using Outlook 2007, however, if you have a different program, we’ve also included links to instructions for a few of them as well. Steps for Microsoft Outlook 2003 are almost identical so it’s worth reading this if you have that program as well. If you would prefer to watch than read, click to watch a video tutorial on setting up email signatures.

• Outlook Express
• Windows Mail

Microsoft Outlook 2007

• Open Microsoft Outlook 2007.
• Click on Tools, click on Options then click on the Mail Format tab.

• Once the Signatures and Stationary window opens click on the New button to create a new email signature

• Enter a name for your signature when prompted

• Once you’ve entered a name you will need to enter your business details exactly as you would like them to appear on each email you send. If you want to include a link to your website, make sure you include ‘http://’ before your websites address or the link may not work in some email programs.
• Once you’ve entered your details and you’re happy with the way they look, press OK.

• Now that you’ve set up your email signature, the next time you create an email, your signature will be conveniently located in each email saving you the time and hassle of typing it out each time.